Fall Arrival Dates

Listed below is Fall 2025 move-in information. You can select your specific arrival date and time in the Housing Portal after you have a room assignment.

Graduate residents can select their move in date and time in the housing portal between May 21 and July 21 at noon. See specific move-in date options below.
Undergraduate residents can select their move in date and time in the housing portal between May 21 and August 6 at noon. See specific move-in date options below.

Once you check into your assignment for the 2025-2026 term, you are confirming your agreement to and understanding of theTerms of Occupancy and Financial Liability. More details about move-in and what to bring can be found on our move-in page.

Selecting Your Arrival Time

On May 21, 2025, the Fall 2025 Move-In Appointment Scheduler process will be available in the Housing Portal. Students will be required to go through the process to select a move-in date and time. Please note: students will only be shown dates they are eligible for based on their student demographic. Students will be able to reschedule and cancel their time slot, but you must have a final time selected by the deadline. The deadline to select a time slot is July 21, 2025, at noon for Graduates and August 6, 2025, at noon for Undergraduates.

**Resident Assistants, students currently in summer housing, Southampton residents, and those expecting to arrive early by a sponsoring office to assist with Weeks of Welcome, Campus Operations, or Athletics do not need to participate in the portal selection process.**

Undergraduate Residents Graduate Residents

FINDING YOUR CHECK-IN LOCATION

Undergraduate Resident Arrival Dates

Arrival Date	Arrival Day	Arrival Time	Eligible Student Populations
August 18, 2025	Monday	8:30am-5:00pm	New Domestic First-Years New International First-Years New First-Years part of SOAP & EOP (must arrive between 8:30am-11:30am) International Academic Program (IAP) students BSW New Transfer Admits
August 19, 2025	Tuesday	8:30am-5:00pm	New Domestic First-Years New International Transfers New SUNY Korea students International Academic Program (IAP) students
August 20, 2025	Wednesday	-	No arrivals are permitted on this day
August 21, 2025	Thursday	8:30am-5:00pm	New Domestic Transfers 2YLC students Socially Just Seawolves/Chávez Community Changers Participants Intensive English Center (IEC) students
August 22, 2025	Friday	8:30am-5:00pm	2YLC Students Limited move-in for Kelly Community residents No other arrivals are scheduled on this day
August 23, 2025	Saturday	8:30am-5:00pm	Returning Undergraduate Residents
August 24, 2025	Sunday	8:30am-5:00pm	Returning Undergraduate Residents

If you experience a travel delay or cannot arrive during the times scheduled, you can contact your area office to coordinate a late check-in between 8pm-9pm.

Graduate Resident Arrival Dates

Returning 10-month housing agreement holders may return as early as August 1.

While you may select an arrival date beyond August 1, billing for your fall space will begin on August 1 as this is the agreement start date.

New Graduate housing agreement holders may arrive as early as August 1.

While you may select an arrival date beyond August 1, billing for your fall space will begin on the date you arrive or no later than August 24, whichever is earlier.

Arrival Date	Arrival Time	Student Populations
August 1, 2025 - August 24, 2025	9:00am - 4:30pm	New & Returning Graduate Residents

If a high volume of students is scheduled to arrive on your selected day, your Area Office will contact you with a specific move-in time to help manage traffic flow and ensure a safe and organized process.

Fall Arrival FAQs

If you are living on campus over the summer, you will be able to move into your Fall 2025 housing assignment on Sunday, August 10, between 10:00am - 1:00pm. All Summer Move-Overs must be completed by Monday, August 11 at 4:00pm.
For students being sponsored by another office/department:
- Requests for an early arrival of students being sponsored by a department will come through the department sponsor. We will communicate with you in late July about your early arrival.
- Students approved as part of this will be given a specific arrival date and time window, as requested by their sponsoring department.
- If you select a room in West Apartments and are part of a program or organization that requires you to move in earlier than August 18, 2025, we recommend selecting a space in West E, F, G, H, or I. In other buildings, availability will be dependent on when someone with a summer assignment vacates, so your room will most likely not be available for early move-in.
For students NOT being sponsored by another office/department:
- If you are a New First-Year or Transfer student who needs to arrive on Sunday, August 17, because of traveling from out of the area or internationally, you will have the option of selecting an August 17 arrival date (based on your address on record) in the Fall 2025 Move-In Appointment Scheduler process in the Housing Portal.
- If you are a New First-Year or Transfer who needs to arrive on Sunday, August 17 because of a personal issue, please contact your area office. We cannot accept requests from new undergraduates earlier than August 17.
- New Transfers who need to arrive on August 18 or 19 and returning undergraduates who need to arrive on August 18, 19, 21, or 22 may request an early arrival by exception and will be billed for the additional days of early arrival. Students looking to seek this option can complete the “Fall Self-Pay Early Arrival Request Form,” which can be found on the Assignment Confirmation page of the Housing Portal. Students will be billed $66 per night for their early arrival through the Area Office. The dates you see on the form are the only eligible dates students can select.
- If you must arrive earlier than your scheduled arrival date, you should consider a hotel by the airport or near campus until your arrival date.
- If you are arriving after Sunday, August 24, late check-ins may be requested through the “Late Arrival Request Form.” This form can be found on the Assignment Confirmation page of the Housing Portal.
- If you are a new student arriving after your new student arrival dates but on or before August 24, contact your area office to request your late arrival through them.
- Failure to obtain approval for a late check-in will result in the forfeiture of your housing assignment. Late check-in requests cannot be held longer than the end of Late Registration.

If you have any questions, please contact us at reside@stonybrook.edu and include your SBU ID# in all correspondence so we can best assist you by looking into your specific account.

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